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Iowa State University Administrative Assistant I in Ames, Iowa

Position Information:

Position Title:Administrative Assistant I

Job Group:Professional & Scientific

Required Minimum Qualifications:High School diploma or equivalent

Preferred Qualifications:Additional years of experience working in an environment providing support to individuals and teams.Demonstrated experience providing administrative support to multiple stakeholders.Experience with Microsoft Office Suite and proficiency in calendar management.Experience coordinating multiple priorities and/or projects.Experience working with research projects and principal investigators.

Job Description:

The College of Liberal Arts and Sciences (LAS) at Iowa State University is seeking an Administrative Assistant I for the Department of Computer Science.

This position will provide professional administrative support to principal investigators and research clusters in the department. Core responsibilities include managing and distributing information such as answering phones, sending emails, filing or copying; organizing travel; organizing calendars and meetings; reviewing or editing documents; processing forms; pulling and compiling reports; booking conference/meeting space; providing administrative support for events; development of and facilitating communications and meeting needs; coordinating annual processes for faculty and staff; and serving as the cluster’s liaison to other department, administrative, and college offices on campus.

This position will also provide professional administrative support to the HDR:TRIPODS D4 institute in the department. Core responsibilities include managing and distributing information such as answering phones, sending emails, filing or copying; organizing travel; organizing calendars and meetings; reviewing or editing documents; processing forms; pulling and compiling reports; booking conference/meeting space; providing administrative support for events; development of and facilitating communications and meeting needs; coordinating annual processes for faculty and staff; and serving as the cluster’s liaison to other department, administrative, and college offices on campus.

Example of Duties• Conducts basic research, gathers data, and prepares reports.• Arranges calls and schedules meetings.• Assists with making basic travel reservations and itineraries.• Participates in regularly scheduled team meetings.• Types correspondence, reports, or other documents.• Edits documents for grammar, spelling, and punctuation errors.Level Guidelines• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks• Works under relatively close supervision and receives guidance on new work assignments• Works on assignments which are routine in nature requiring limited judgment• Refers difficult or less routine issues to supervisor or higher-level staff for assistance• May provide guidance to students

All accrued vacation must be used during term of appointment or will be forfeited

Appointment Type:Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:September 30, 2023

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS804

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date: April 8, 2021

Posting Close Date:April 18, 2021

Job Requisition Number:R4620

Iowa State University (http://www.iastate.edu/) is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities ( AAU ), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community (http://www.diversity.iastate.edu/principles-of-community) .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found here:https://www.hr.iastate.edu/careers/compensation

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