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Iowa State University Business Administrator I in Ames, Iowa

Position Information:

Position Title:Business Administrator I

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Preferred Qualifications:Additional years of directly related experienceExperience with account reconciliation and budget preparation and reportingExperience with supporting upper-level administration and facultyExperience in administrative functions

Job Description:

The College of Design at Iowa State University is seeking to fill a Business Administrator I position

Summary of Duties:

Departmental Financial Support

  • Cost Center Manager for respective departments.

  • Compile and document information for budget reporting and preparation.

  • Monitor, reconcile and make corrections to departmental, research, and alumni foundation accounts.

  • Ensure compliance and provide counsel on fiscal guidelines and University regulations and processes for use of university funds.

  • Approve expenditures from accounts.

  • Project expenditures by analyzing past expenses, current needs and future departmental objectives.

  • Initiate payments for purchases for departments.

  • Manage course fee funds which includes student charges, field trips, and purchases.

Assistant to Assigned Department Chairs

  • Advise assigned chairs on university policy issues.

  • Schedule meetings and appointments for assigned chairs, including applicable prep of materials.

  • Assist with collecting and compiling Promotion and Tenure materials.

  • Ensures all deadlines are met and documents are accurately prepared on behalf of the department.

  • In the chair’s absence, make decisions and approve request based off independent judgment and previous knowledge of college issues, policies and procedures.

  • Drafts, edits, and sends internal and external communications on behalf of the chair.

  • Provide statistical and historical data for national accreditation reports and coordinate reviews and visits.

Faculty Support

  • Advise and support faculty on university policy issues, including faculty advancement and onboarding of new faculty.

  • Responsible for confirming, making travel and lodging arrangements and initiating and processing payments for various guest lecturers and critics.

Student Support

  • Initiate and approve payroll actions for graduate assistantships.

  • Set up scholarship online information.

  • Serve as Ad Hoc member of scholarship committee.

  • Responsible for arranging annual scholarship and awards ceremony, contacting donors and students and overseeing event.

  • Responsible for arranging Advisory Council meetings, contacting members, and overseeing event.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date:April 8, 2021

Posting Close Date:April 17, 2021

Job Requisition Number:R4621

Iowa State University ( is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community ( .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.

General ISU compensation information can be found here: