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Iowa State University Grants Specialist I - LAS Pre-Award Coordinator in Ames, Iowa

Position Information:

Position Title:Grants Specialist I - LAS Pre-Award Coordinator

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Preferred Qualifications:Experience with grant submission processesExperience in research administrationEducational or professional background developing and/or interpreting budgetsExperience working in a college or university setting

Job Description:

The College of Liberal Arts and Sciences (LAS) at Iowa State University is seeking applicants for a Grant Specialist I who will collaborate with Principal Investigators (PI’s) in the planning and preparation of grant and contract proposals for federal and non-federal sponsors. Proposal projects will range from small single investigator proposals to large and more complex interdisciplinary and multi-institutional research proposals.

The Grant Specialist will work independently as part of the LAS college pre-award research support team and directly with PI’s in multiple departments within LAS. Responsibilities of the position include, but are not limited to, proposal planning and coordination with the PI and research team; review and interpretation of funding opportunity guidelines; budget and budget justification development; initiation and routing of the Goldsheet; preparation of sponsor-specific forms; review of the application package prior to submission and assisting PI’s and the Office of Sponsored Programs Administration (OSPA) with submission-related activities.

The successful candidate must have exceptional organization and time-management skills; written and oral communication skills; the ability to adjust to shifting deadlines and priorities, as well as, the ability to work both independently and within a team environment.

Summary of Duties

Proposal Coordination - Facilitate meetings and communications with the PI and multidisciplinary research teams for larger and more complex proposals- Develop timelines for the PI and research team to meet internal and sponsor deadlines- Read and interpret the funding opportunity guidelines- Collaborate with subcontractors and obtain all required documents and forms for submission- Initiate internal Goldsheets and monitor the routing for timely review and approval by the Office of Sponsored Programs (OSPA)- Effective communication with project personnel, OSPA, the Grants Hub, Research Administrators and sponsors.Budget Development- Review sponsor guidelines for budget parameters including minimum and/or maximum budget allowances, project year limitations, and other budget requirements- Advise PI on university policies and procedures such as cost share, indirect costs and salary when applicable- Develop the budget based on project needs and in adherence of all ISU and sponsor policies- Notify appropriate parties of budget parameters that will require department or college-level involvement and/or approval- Prepare budget documents in required ISU and sponsor formats

Proposal Development

  • Review proposal guidelines and identify applicable information including, but not limited to, deadlines, document formatting requirements and an overall general understanding of the proposal- Obtain and review subcontract documents and forms, when applicable- Assist PI with preparation and review of proposal documents and in adherence with sponsor-required formats and templates

Proposal Submission

  • Assist PI with initiation of proposals, entry of budget information and uploading of documents to sponsor's electronic submission portals - Review sponsor checklist to ensure all required documents are included in the submission package- Perform final review of the application package prior to submission- Track and communicate follow-up information to the PI when necessary

Other Duties

  • Create and utilize proposal development templates and tools- Participate in university and sponsor-specific training opportunities- Provide training for PIs and department admins when necessary- Serve as a member of the university grant coordinator group- Track proposal data and provide related reports to supervisor as needed

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date: April 8, 2021

Posting Close Date:April 21, 2021

Job Requisition Number:R4618

Iowa State University ( is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities ( AAU ), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community ( .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email .

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found here: