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Hills Bank Loan Funding Specialist in Hills, Iowa

Loan Funding Specialist

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  • Hills, IA, USA

  • Full Time

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SCHEDULE: Monday through Friday, flexible schedule (7:30 am-4:00 pm, 8:00 am-4:30 pm, 8:30 am-5:00 pm) Average of 40 hours/week.


The Loan Funding Specialist will report directly to the Loan Closing Supervisor. The primary responsibilities of this position include; ensuring all real estate loans are funded and disbursed correctly, that all collateral documents are filed timely and properly and that all loans are uploaded onto the core processing system accurately. This position is responsible for examining the final loan packet for completeness and accuracy including proper balancing and documentation. The Loan Funding Specialist works closely with the real estate, commercial and retail lending teams, as well as the Mortgage Loan Processing, Consumer Pre-Closing and Loan Pre-Closing departments. The ideal candidate for the position will have excellent communication and customer service skills, acute attention to detail and the ability to multi-task, working in a fast-paced environment.


Funding/Disbursing: (50%)

  • Ensure appropriate funding and disbursing of all commercial, consumer and retail real estate loans.

  • Facilitate the timely upload of loan information onto the core system from the loan documentation and underwriting software.

  • Participate in the rotating schedule to help ensure appropriate staffing levels for the department.

  • Ensure the accuracy and timely electronic recording of all collateral documentation through the state and county.

  • Follow up on missing or incomplete documents and ensure the completeness of closing documents.

  • Follow up on any missing signed loan documentations, outstanding invoices or change in fee circumstances.

  • Provide support services to loan officers and other staff by responding to questions regarding loans and disbursements.

  • Work with front line staff to anticipate loan closings and maintain proper timeline to manage funding volume in order to meet funding deadlines.

  • Solve problems quickly, communicating effectively with both internal and external customers and provide excellent customer service.

Secondary Market: (40%)

  • Assist the department by shipping loan files via electronic delivery to secondary market investors including the delivery of any follow up trail document items.

  • Facilitate the final sale of the secondary market loans by processing payoffs and reconciling any funding discrepancies.

  • Track sales and correspond with customers to process any monthly loan payments for loans not yet sold.

  • Complete the final sale of the secondary market loan by transferring servicing rights, completing quality assurance reports through MERS and sending final transfer documentation to customers.

  • Complete year-end tax reporting for points and interest paid to all secondary market loans.

General Department Duties: (10%)

  • Assist with filing and other duties/projects in the Loan Operations Department as needed.

  • Assist in the development of manuals and supporting documentation to accomplish task/duties inherent in this position.

  • As part of the overall team of bank employees, this position may be requested to assist in the support of other bank activities.

  • Other duties as assigned.


  • High school diploma or general education degree (GED); or one to two years related experience and /or training; or equivalent combination of education and experience.

  • Technical training in loan documentation and compliance.

  • This job requires skills needed in a typical office environment. This includes computer skills, communications skills, as well as utilization of office equipment.


Our goal is to keep our employees and customers safe. Until further notice, we have implemented the following requirement for our current and future employees.

A face mask or face shield MUST be worn by ALL employees:

+ + When entering and exiting the facilities

  • In the lobby

  • For all meetings with a customer(s) present

  • For employee-only meetings in an office or conference room where plexiglass and/or distancing are not possible

  • Whenever you are away from your workstation or office