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Hills Bank Trust Operations Administrator in North Liberty, Iowa

Trust Operations Administrator

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  • North Liberty, IA, USA

  • Hourly

  • Full Time

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SCHEDULE: Full-time; Monday through Friday (8:00 am 4:30 pm) but can be flexible. Average of 40 Hours/week


Under the direction of the Trust Operations officer staff, responsible for performing accounting and processing functions of the Trust and Wealth Management department.


Core Trust Operations: (100%)

  • Process all incoming cash via checks, ACH delivery, wires and internal account-to-account transfers

  • Process all outgoing cash via checks, ACH delivery, wires and internal account-to-account transfers

  • Process all third party trades

  • Ensure that cash accounts are balanced and reconciled daily

  • Maintain document imaging system for customer bills, invoices, trade confirmations, outside broker statements, daily work, and reports

  • Update document imaging system to add new accounts and identify closed accounts

  • Monitor outstanding checks, and reverse and void checks as necessary

  • Review and approve new account openings in trust accounting system

  • Review and verify transactional tax coding

  • Assist with annual tax reviews and make adjustments in the tax software as necessary to ensure proper tax reporting

  • Manage online access requests, setup and maintenance

  • Prepare and assemble monthly Trust Committee packets


  • Two years of college; or four to five years of trust related experience and/or training; or equivalent combination of education and experience.

  • Must demonstrate proficiency in Trust Accounting Platform and other systems which represent core elements of our work environment (will receive training).

  • Must have working knowledge of Excel spreadsheets and basic database management.

  • Must be able to operate PC and printers, transcription system, copier, adding machine and fax machine.


Our goal is to keep our employees and customers safe. Until further notice, we have implemented the following requirement for our current and future employees.

A face mask or face shield MUST be worn by ALL employees:

+ + When entering and exiting the facilities

  • In the lobby

  • For all meetings with a customer(s) present

  • For employee-only meetings in an office or conference room where plexiglass and/or distancing are not possible

  • Whenever you are away from your workstation or office