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ATLANTIC BOTTLING CO Office Coordinator - Spirit Lake in SPIRIT LAKE, Iowa

Job DetailsLevelManagementJob LocationSpirit Lake Branch - Spirit Lake, IAPosition TypeFull TimeTravel PercentageNegligibleJob CategoryAdmin - ClericalDescriptionOverview/Function: The Office Coordinator plays a key role in the success of the branch, responsible for directing and coordinating the branchs overall administrative support activities, including clerical support, reception, incoming and outgoing mail, and internal building facilities. They play a lead role for the GM, a trusted and reliable liaison to ensure operations run smoothly. Major Responsibilities:Work directly with the General Manager in providing overall administrative and office support for the facilitys day to day operations.Assist branch sales team with order transactions, daily logs, and prepare business reviews.Process credit verifications and branch accounts receivables. Oversee unscheduled customer orders (aka hotshots), including order entry and invoicing.Coordinate branch meetings and events - preparation of agendas and meeting details.Manage vendor services (i.e. cleaning, office equipment, internal building maintenance, etc.).Prepare branch deposits; oversee petty cash and employee funding program. Coordinate internal office space (i.e. door keys, maintenance, allocation, moves).Maintain accurate branch scheduling (appointment, vacation calendars, etc).Provide back-up receptionist support, including routing incoming phone calls, greeting visitors, sorting and distributing mail.Oversee office supplies and uniform ordering for branch staff.Facilitate new hire orientations.Schedule drug screens, physicals and agility screenings, as appropriate.Supervise front office administrative staff.Other duties as required. QualificationsExperience and Qualifications:Minimum of high school diploma with 3-5 years of previous executive administrative experience. Previous supervisory experience preferred.Excellent administrative support and organizational skills.Proficiency with Microsoft Office suite (Word, Excel, PowerPoint). Positive, take-charge personality with excellent time management, strong organizational and communication skills. Ability to maintain professional decorum and a high level of confidentiality.Strong team-player with the ability to effectively work in a fast-paced, team-oriented environment.Note: No posting can contain a fully comprehensive listing of activities, duties or responsibilities that are required in this role. Atlantic Coca-Cola Bottling Company offers a dynamic, ever-changing environment requiring flexibility and a willing, team-based attitude. Some duties, responsibilities and activities may change at any time, with or without notice.To ensure the safety of our employees, our customers, and our products, Atlantic Coca-Cola Bottling Company offers a drug-free workplace. Employees are subject to pre-employment/post-offer drug and random drug testing.AA/EOE