Job Information
Urbandale Community School District Administrative Assistant to Registration and Enrollment in Urbandale, Iowa
JOB TITLE: Administrative Assistant to Registration and Enrollment
Please review the UCSD Actions of Excellence (https://bit.ly/38382mc) to gain an understanding of the expectations for UCSD employees.
PURPOSE OF THE POSITION : To provide support to the Coordinator of Student Services and Registrar, and the programs for which they are responsible.
QUALIFICATIONS :
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)
Skills, Knowledge, and Abilities :
Ability to operate a variety of standard office equipment including computer, printer, copy machine, telephone, etc.
Ability to speak professionally and effectively in order to properly convey or receive information.
Ability to create, format, and edit written communication that is clear and professional.
Must be able to interact in a positive manner with students, faculty, parents, other staff members, and community members; customer service oriented
Ability to work efficiently and meet deadlines.
Ability to be well organized and customer service oriented.
Ability to accurately use and maintain databases.
Ability to fluently use software such as Microsoft Office and google apps.
Must possess good judgment and be willing to work in a self-directed manner.
Education :
At least one year of specialized training beyond high school.
Certification/Licensure/Experience :
3-5 years experience as an administrative assistant or support role.
Equipment :
Office equipment such as computers, two-way radios, multi-line phone system, cell phone, copier, and fax machines.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
Serve as receptionist; greet parents, community members, faculty and students; direct visitors to appropriate locations; keep accurate list of calls, messages, information requests, meetings and appointments; sort and distribute all incoming mail.
Maintain and enter information required for registration and enrollment.
Maintain and enter information required for billing of special education students in state data system.
Type, author and edit routine correspondence; purchase orders, memos, bulletins, agendas, letters, flyers, etc.
Work with families to complete the registration process.
Receive and distribute material or supplies for supported programs and personnel.
Maintain office files related to supported programs and administrators.
Maintain a reliable attendance record.
Perform other duties as assigned.
SUPERVISION OF OTHERS :
- None
PHYSICAL REQUIREMENTS :
Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating and fingering and grasping small objects normally weighing less than 10 lbs.
Occasional bending, stooping, kneeling, and related physical activity.
Ability to work while standing, moving and/or walking.
Drug, tobacco, and alcohol-free while working.
Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS :
Majority of work is performed in an office or school setting.
Occasional meetings outside the school day.
Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.
TERMS OF EMPLOYMENT :
At-will employee.
12-Month Position.
Per Board Policies and administrative guidelines.
Performance evaluated annually.
No student enrolled in the Urbandale Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the District's programs on the basis of race, color, creed, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment) or socio-economic background (for program). The policy of the District shall be to provide educational programs and opportunities for students as needed on the basis of individual interests, values, abilities and potential. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district office at 11152 Aurora Ave, Urbandale, IA or call 515.457.5000. The district's Equity Coordinator is Ms. Stephanie Davis, daviss@urbandaleschools.com.
Primary Location Administration Office
Salary Range $19.92 - $19.92 / Per Hour
Shift Type Full-Time