Berkley Executive Assistant in Urbandale, Iowa
Berkley Agribusiness is a provider of property and casualty insurance solutions for select commercial agribusiness and food accounts and is a subsidiary of the W. R. Berkley Corporation, a Fortune 500 company recognized as one of the most respected names in the property casualty insurance industry.
W. R. Berkley Corporation, founded in 1967, is one of the nation’s premier commercial lines property casualty insurance providers. Each of the operating units in the Berkley group participates in a niche market requiring specialized knowledge about a territory or product. Our competitive advantage lies in our long-term strategy of decentralized operations, allowing each of our units to identify and respond quickly and effectively.
Works professionally, independently and in partnership with the executive leadership team to provide seamless support to the enterprise. Provides a wide range of administrative support from routine to complex requiring a high degree of planning and judgment. Understands business priorities and identifies process improvements to create efficiency and scale for the executive leadership team. Responsibilities will include exposure to and handling of sensitive and confidential information.
Proactively manages executive’s inbox and calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to reprioritize as appropriate. Answers and screens telephone calls for executive leadership team. Places outgoing calls.
Coordinates travel in compliance with existing policies and procedures, ensuring effective use of time and resources. Negotiates corporate rates for lodging and meeting facilities for the Home Office location.
Prepares and confirms agendas and logistics in advance for various meetings, including individual meetings for President and executive leadership team, offsite meetings and team-based social events. Assists with executive-level interview process by arranging and coordinating schedules, candidate travel, lodging and transportation.
Prepares and/or proofreads publications and confidential correspondence, presentations and reports. Ensures proper approvals have been obtained before releasing correspondence. Compiles and creates PowerPoint presentations, charts and graphs, reports, spreadsheets and Word documents potentially including tables. Coordinates and distributes monthly President’s update and weekly executive leadership team meeting agenda and handouts. Prepares and maintains files.
Prepares and manages monthly expense reports for executive leadership team, reconciles invoices, and tracks budgets.
Assumes lead role in planning agency-related events, e.g., Super Producer, Agency Advisory Council, etc. Prepares and confirms agendas and logistics in advance. Responsibilities will include but are not limited to, securing venues, event communication, calendar management, travel arrangements, hotel accommodations, presentation materials, meeting room logistics including connectivity, catering, group activities, contract negotiations and budget monitoring.
Supports annual operational planning process and annual planning meeting. Assists in creation of meeting PowerPoint presentations and Annual Operating Plan document. Secures meeting venue and caterer.
Performs special projects as requested, e.g., employee recognition programs and/or events, United Way campaign, charitable contributions, exam proctoring, agency production reports, agent trips, etc.
Communicates and coordinates requests/projects with corporate office (WRBC), e.g., annual reports and other company publications, meetings, corporate visits, etc.
Performs various administrative duties including but not limited to invoice submittal/approval, photocopying, filing, ordering supplies, boardroom supplies, faxing and other related duties.
May provide backup administrative support for Legal and Sales Departments.
Bachelor's degree; minimum of five years’ experience assisting at the executive level in a fast-paced environment; or equivalent combination of education and experience.
Property and casualty industry or project coordinator experience desirable.
Job ID: 2021-5152
Street: 11201 Douglas Avenue